Atlas UP Data Governance Policy

Atlas UP Data Governance Policy

1. Introduction and Purpose

The Atlas UP Data Governance Policy outlines the principles, roles, and responsibilities required to manage, use, and protect data effectively. This framework ensures that data is treated as a valuable asset, supporting business operations while maintaining compliance with industry regulations and security best practices.

2. Scope

This policy applies to all data generated, processed, stored, or transmitted through Atlas UP. It includes:

  • Atlas UP employees, contractors, and third-party vendors handling data.
  • All information systems, applications, and storage solutions used within the organization.
  • Any form of structured and unstructured data collected, maintained, or processed by Atlas UP.

3. Data Classification and Protection

Atlas UP classifies data according to its sensitivity and business criticality:

  • Confidential: Includes sensitive business, financial, or personal data requiring the highest level of protection.
  • Restricted: Data that, while not public, has controlled access due to regulatory or business concerns.
  • Public: Information available for external use without restriction.

Confidential and Restricted data must be protected through measures such as:

  • Encryption during storage and transmission.
  • Secure access control mechanisms.
  • Strict authentication and authorization requirements.

4. Data Access and Control

Access to data must adhere to the principle of least privilege, ensuring that only authorized users have access based on business needs. Atlas UP enforces:

  • Role-Based Access Control (RBAC): Users are assigned permissions based on their role within the organization.
  • Multi-Factor Authentication (MFA): Sensitive data access requires additional authentication factors.
  • Access Logging & Monitoring: Regular audits track and review access to sensitive information.

5. Data Management

Each data owner is responsible for ensuring the integrity and security of data within their remit. Atlas UP enforces strict policies for:

  • Data handling procedures, including encryption and secure storage.
  • Secure data disposal and erasure when no longer required.
  • Regular reviews to ensure data accuracy and relevance.

6. Data Retention and Disposal

Atlas UP follows defined retention policies based on business and legal requirements:

  • Retention Periods: Data is stored only for as long as it is required for operational, legal, or regulatory purposes.
  • Secure Disposal: Upon reaching the retention limit, data classified as Confidential or Restricted is securely deleted using industry-approved methods.

7. Data Privacy and Compliance

Atlas UP adheres to all applicable data protection regulations, including but not limited to:

  • General Data Protection Regulation (GDPR)
  • California Consumer Privacy Act (CCPA)
  • Other relevant national and international privacy laws

Data processing activities must comply with these regulations to ensure that personal and business data is handled lawfully and transparently.

8. Roles and Responsibilities

Defined roles within Atlas UP ensure effective data governance:

  • Data Owners: Responsible for ensuring data is appropriately classified and protected.
  • Data Privacy Specialist: Ensures compliance with data protection regulations.
  • Monitoring and Logging Specialist: Oversees security audits and data access reviews.

9. Incident and Risk Management

Data-related incidents must be reported immediately to the designated security team. Atlas UP has established procedures for:

  • Incident detection, reporting, and response.
  • Mitigating risks associated with data breaches.
  • Conducting regular risk assessments to identify potential security threats.

10. Supporting Policies and References

This Data Governance Policy should be read alongside the following supporting policies and procedures:

  • Data Management Policy
  • Access Control Policy
  • Incident Response Plan
  • Data Privacy & Retention Policies

Following these policies ensures a comprehensive approach to data protection and compliance.

11. Conclusion

By implementing this Data Governance Policy, Atlas UP ensures a structured approach to data security, integrity, and compliance. These measures safeguard business and personal information, supporting operational efficiency and legal compliance.